If you have employees you know doubt have some help with your Payroll Processing.  This is because of the myriad tax filings, tax payments, compliance issues, etc that come along with having employees.  There are large payroll companies out there such as ADP and Paychex that are very good at what they do.  There are also smaller companies such as Gusto that might be a better fit for some employers.  If you are one of those people that likes to have a one-stop shop we do offer limited payroll services here in our office.  We do not work with employer sponsored health insurance, retirement accounts, and other types of benefits, but we can work closely with our great business contacts to still offer you these types of things in conjunction with our payroll services.  If we can’t provide what you need we also have lots of contacts in the payroll business world and can certainly point you to a reliable company that can assist.

When you have employees you are required to file certain payroll tax returns – some of these are:

-Federal Report Filing (940, 941, 944).  The IRS commonly assesses civil penalties for not filing these returns accurately and timely

-State Report Filing (UCT-6) – the Florida Department of Revenue requires quarterly reporting for SUTA (state unemployment tax) and charges penalties of a minimum of $50/month for late filing

-Year-End Federal W-3, W-2s, 1096, 1099s, 940.  These filings are due each year by the end of January; we pride ourselves on getting these out as soon as possible at the beginning of the year because your employees want their W-2s so they can file their taxes and (hopefully) get their refunds

-Required Federal payments / state electronic payments.  The above items are tax filings; most of them also require a payment, which is sometimes due at a different time than the filing.  We make sure you are set up to make your payments on time and file your returns on time – and we do it all electronically.

Have independent contractors instead of employees?  We can prepare your Form 1099s for your contractors as well as the Form 1096 submission to the IRS.  This is done annually in January to report for the preceding year just ended.  In order to prepare these forms we need some basic information about your company as well as some important information about your contractors … most importantly Form W-9, which provides you their legal Name, Address, and SSN/EIN.  If you do not have these from your contractors yet there is no time like the present to get it done.  Click on over to our Resources Page to find the current version of Form W-9.